The equivalent in email terms is when an Exchange user keeps messages in a PST file, which is also invisible to search. At that time, eDiscovery wasn’t such a big thing, and it was OK for someone to block search from their private files. What’s not so good is when someone uses their site administrator access to change its site settings to prevent their OneDrive for Business site appearing in search results (Figure 1).įigure 1: Disabling search for a OneDrive for Business site (image credit: Tony Redmond)īeing able to disable search is a legacy artefact from the earliest implementation of OneDrive for Business based on SharePoint Server 2013 (on-premises). Site Owner = Site AdministratorĪll good so far. SharePoint Online underpins OneDrive for Business and the user who owns a OneDrive for Business site is the site administrator. Microsoft has even made it easy to redirect important Windows folders like My Documents to a user’s OneDrive for Business site. They’re designed to be used by individual users to store personal files. In short, it’s important that the content indexes are accurate and kept updated.īut here’s the problem: OneDrive for Business sites are personal.
Advanced Data Protection also uses the content indexes to detect malware in newly uploaded documents. As you probably know, Office 365 indexes content from multiple workloads to use as the foundation for data governance features like content searches (including GDPR DSRs), eDiscovery cases (including advanced eDiscovery), and Data Loss Prevention policy checking for SharePoint Online and OneDrive for Business.
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